With most of the preparatory activities complete it was then time to progress from the PREPs to the STEPs (i.e. the ABPI recommended Seven Steps process) for the EAHSN MAW initiative. The first stage of which being idea generation.
We had a great attendee list for our event on the 2nd October however with a lot to areas to cover throughout the day, and with lots of different successful, we recruited four excellent facilitators and scribes to help us with the workshops, to stakeholders wanting to contribute, we needed to ensure that the sessions were clearly facilitated and kept oriented to the six challenges in hand.
To ensure that the day was facilitate and to record key points from the discussions. Available below is the facilitator briefing, the agenda for the day and introductory presentations by Carol Roberts (outlining the challenges) and Liam Cahill (outlining the format and choreography of the day).
MAW IG event agenda
Carol Roberts MAW presentation
Liam Cahill MAW presentation
Tips
Above, and below (in more detail) we’ll be looking at the facilitation of the event. As we were covering a large geographic area and including a number of companies from different fields to discuss a selection of different topics the composition of our day was quite complex.
In your own campaigns you may find that you have one round table discussion, which will be more straightforward, and perhaps less topics. That said we’d definitely recommend a facilitator for the conversations. If you are building your own large complex initiative please contact Liam Cahill (liam@prescqipp.info) who can offer more detailed information around the composition of the day.
Workshops
After presentations to set the scene, the rest of the day was focused on the six facilitated workshops. The attendees were split into four groups with an equal distribution of NHS and industry where possible. Each table had a facilitator and a scribe who would extract and record highlights, but attendees were also encouraged to fill in their own ‘speed generating sheets’ which would be left and collated after the event (see next section). Attendees were encouraged to record interest areas and links that may be possible from the discussions, using the sheet below:
Speed generating sheet
Each facilitated workshop session lasted 30 minutes, and the objective was to hold frank and constructive conversations, with a view to collaborate. Companies were encouraged to not bring concrete offers or proposals, but instead to bring ideas that are open to discussion, in the spirit of truly joint working. The sessions were composed as follows:
- Five minutes - An expert from the facilitator group explains the challenge in detail, with some context and thoughts that attendees may wish to consider
- Ten minutes - The NHS attendees on the table respond outlining their perceptions of the challenge in relation to their own local priorities and needs
- Ten minutes - The companies respond to the previous 15 minutes also expressing their thoughts and possible opportunities in relation to the challenges, their own interest areas and the NHS needs
- Five minutes - The facilitators work with their tables to extract key points and summarise possible opportunities for joint working
Tips
Again, the composition of your event may differ from ours, especially if the group is ready and able to start building joint working projects. However, the proposed format above is one that worked well for us, as it has the right mix of detail and brevity. Remember the objective isn’t necessarily to create all of the details for a project, but instead start to build concepts that can later be crafted into projects.
In the next section we will look at what was discussed and what came out of the day.